A Real Life Example of Productivity Tips in Action

I just returned from presenting at the SRI in the Rockies 2009 pre-conference event hosted for members of the First Affirmative Financial Network. I presented two breakout sessions for the group, one on using CRM systems to enhance relationship continuity with clients and one on increasing adviser productivity.

One of the tools I recommend in my productivity presentation is a service from Dropbox. Dropbox is a utility that synchronizes all files stored in the Dropbox folder on a computer with any of your other computers where the software is installed. It also has a web interface to browse, view, and download the files stored in the folder. The first 2GB of data stored on Dropbox is free; additional storage is available for a nominal fee.

When I checked in a few minutes before presenting my productivity session, I had a problem. The staff couldn’t find my slide materials on the presentation laptop. I did bring my laptop to the event, but it was in my hotel room at the opposite end of the facility, requiring a round-trip of at least 10 minutes.*

Instead, I pointed the laptop’s browser to the Dropbox website and logged in to my account. I selected my presentations folder and downloaded the latest version of my presentation, as Dropbox is always keeping my files synchronized across my computers.

In less than a minute, I went from crisis mode to crisis averted, and started the presentation right on time. It’s one thing to say how useful Dropbox can be to advisers, but providing real-world examples really drives the concept home.

*Yes, I could have carried a USB thumb drive with my slides, but thumb drives get lost and it takes extra time to make sure files on the drive are up to date.

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No Responses to “A Real Life Example of Productivity Tips in Action”

  1. Susan Weiner October 26, 2009 6:32 am
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    Your example sure makes its point! I’ll have to remember my off-site back-up as another line of defense the next time I make a presentation. I tend to lug my laptop with me.

  2. Joe October 29, 2009 1:20 pm
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    DropBox is fantastic, but I would never use it for private or client info as I am uncertain that it would be safe. Did they discuss the safety of data at all?

    Thanks

  3. Bill Winterberg October 30, 2009 2:45 pm
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    @Joe: Good question and a valid concern. So how safe is Dropbox?

    Click how secure is Dropbox?

    Bill

Trackbacks/Pingbacks

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