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How to organize your contacts and search them efficiently

One sign of a successful advisory business is a voluminous contact list. Between clients, prospects, colleagues, and allied professionals, your contact list growth shows no signs of slowing.

How do you best organize your contacts and search them efficiently?

In this month’s Morningstar Advisor Quickview, I covered a new app now available for the iPhone that seeks to simplify and automate much of your contact organization.

Be sure to read Latest App Tackles Your Hulking Contact List at Morningstar Advisor.

FPPad Bits and Bytes for July 27

Things are mostly unpacked (excluding books; why I continue to move these now that I’m 100% paperless is a mystery), the iMac is placed in front of a large window, and it’s actually cooler here in Atlanta than it is in Dallas.

It’s the middle of summer, as indicated by the slow trickle of useful financial planning technology news and information. Here are this week’s stories of interest:

InvestmentNews is running its adviser app, product and software survey this month. Similar to the annual Financial Planning Technology Survey, your responses will help benchmark where you and your peers fall in the technology spectrum in financial services.

Take the software survey at Investment News (login may be required).

FutureAdvisor, another advice site for the mass market from InvestmentNews

[In this short update, Davis Janowski provides a brief review of FutureAdvisor, the online mass-market advisory platform priced at just a few hundred dollars per year for their top plan. Recall that I interviewed FutureAdvisor co-founder Bo Lu at FinovateSpring 2012 (see FutureAdvisor co-founder Bo Lu at FinovateSpring 2012).] FutureAdvisor officially launched in March and its mission is to help the 99% get the most out of their investment portfolios. Its founders are chartered financial analysts and mathematicians, fairly atypical startup types and rather than Silicon Valley, the firm is based in Microsoft’s home turf up in Seattle.

How Financial Advisors Should Use a Customer Portal from Junxure

[So, yeah, Junxure sells a client portal called ClientView Live, so the highlights of this post focus on ClientView Live’s features. Two big features I want in a client portal solution not covered in this post: real-time synchronization of document folders with a client’s desktop/laptop of choice, and mobile device support.] Whether you’re shopping for a customer portal, or already have a customer portal for your firm, here are a few things to keep in mind.

FPPad Bits and Bytes for July 20

I’m moving this week, so Bits and Bytes is on hold. Come back next Friday for a double feature of the best financial planning technology news.

Thank you for visiting!

FPPad Bits and Bytes for July 13

I’m buried in moving boxes today (see FPPad is moving to Atlanta!). But still, I took a 10 minute break to give you the one story worthy of sharing in this week’s Bits and Bytes update.

Here is this week’s story of interest:

A Better Client Vault Solution? from Financial Advisor magazine

[In case you need a second opinion on ShareFile (see my column A Document Vault Your Clients Might Actually Use at Morningstar Advisor), Joel Bruckenstein also reviewed the file synchronization and sharing service in this month’s Financial Advisor magazine. I feel ShareFile is a very good fit for firms looking to eliminate cumbersome client web portals and replace them with a more elegant solution including mobile device support.] With all of these competing services, one might think that ShareFile, which was recently bought out by CITRIX, is fighting an uphill battle in its quest to win over advisors to its file-sharing solution

Online video for financial advisers: what technology you need to create and publish effective content

By now you’re likely familiar with the FPPad YouTube channel, featuring over 30 videos of interviews with financial planning technology vendors and thought leaders. The channel is quickly approaching 5,000 views collectively.

Perhaps you’ve been thinking about ways you can use online video to enhance your online presence. Video is becoming so ubiquitous on the Internet today that if you don’t have video content, others might view your firm as behind the times.

For this month’s Morningstar Advisor column, I reviewed a variety of techniques and technologies you can use to build a successful online video strategy.

Be sure to read Technology to Build Successful Online Video at Morningstar Advisor today.

[VIDEO] thinkpipes® integration into Veo® platform enables advisers to trade options more efficiently

TD Ameritrade Institutional’s integration of an award-winning trading platform will help advisers manage options strategies in just a few clicks

Time and inflation are eating away at your clients’ portfolios in the current low-return market environment. In response, many of you are considering options to diversify investment strategies, hedge specific sector exposure, or increase portfolio income.

But implementing complex options strategies across hundreds of client accounts exponentially increases the resources you must allocate to traditional portfolio management.

In my latest video spotlight, I spoke with TD Ameritrade Institutional’s Jon Patullo about the company’s recent integration of thinkpipes®, named “Best for Options Traders” in 2011 by Barron’s Online Broker Survey, into the Veo® platform.

Patullo also provides a brief overview of the thinkpipes dashboard and how easy it can be to roll a set of options contracts forward across multiple accounts.

(watch thinkpipes® integration powers options trading in TD Ameritrade Institutional’s Veo® platform on YouTube)

How small broker-dealers can fight margin compression and avoid closing their doors

Faced with extreme margin compression, hundreds of broker-dealers closed their doors in 2011. One technology provider can help others avoid that fate.

In the first quarter of 2011 alone, 137 broker-dealers closed their doors (see Are the days of the small Broker-Dealer numbered?), leaving affiliated reps scrambling to find new broker-dealers for their support.

Since the onset of the Great Recession five years ago, broker-dealers as a whole continue to face anemic trading volume, declining ticket charges, and increasing regulatory costs. All these factors combine to put extreme pressure on profit margins, according to Atindra Barua, President and CEO of TrustFort, and technology and back-office service provider to financial companies.

I recently sat down with Mr. Barua and discussed what firms must do to fight margin compression and return to a cycle of growth and expansion. Here is the interview below.

(watch TrustFort President & CEO Atindra Barua speaks about broker-dealer margin compression on YouTube)

FPPad Bits and Bytes for July 6

One thing a week split by a holiday does is drastically reduce the amount of news you need to know. So enjoy a short Bits and Bytes update today and get on with your weekend plans.

First, be sure you get the checklist of 10 things you should ask before signing on with a cloud service provider. Read How to Stay Safe When Using the Cloud from the Journal of Financial Planning.

Here are this week’s stories of interest:

Six More Designate Erado as Their Social Media Compliance Provider from Erado.com

[Thankfully advisers have multiple vendors from which to choose for their social media compliance needs. Here, Erado announces six more engagements, though I might need to dig into the claim that they’re the “nation’s leading service.” Time for a face off article!] Erado, the nation’s leading service in SaaS based archiving of electronic communications, formally announces its exclusive agreement to provide social media compliance services to Soundmark Wealth Management LLC, Capitol Securities Management Inc., St. Croix Advisors LLC, Strategic Financial Services, Martin Wolf Securities, and Providence Financial & Insurance Services Inc.

‘Mint For Investments’ Startup SigFig Goes Mobile With New iPhone And Android Apps from TechCrunch.com

[SigFig is another one of the growing “robo adviser” online advice platforms for consumers and investors (see Competing Against “Robo Advisors:” Delivering Advice in a New World from T3 2012). Now they have an attractive mobile app that allows users to view all of their aggregated account information on their mobile device.] SigFig lets users connect all their various investment accounts — including 401k plans, IRAs, etc. — onto a single dashboard.

Cloud computing for financial advisers: How to stay safe

Financial advisers recognize the benefits of moving to the cloud, but security remains a top concern

While speaking on a panel at the Technology Tools for Today (T3) Conference in Dallas earlier this year, I predicted that within five years, the majority of independent investment advisers would no longer have a server located in their office.

Clearly the trend of embracing cloud computing and services delivered over the Internet is gaining momentum, but financial advisers continue to be concerned about the security of data stored in the cloud.

In my latest column for the Journal of Financial Planning, I reviewed the practices advisers should follow when evaluating the security policies of any cloud provider.

Included is a sidebar titled 10 Key Elements of Cloud Security that lists the top essential questions advisers must ask when conducting due diligence. Use it as a guide as you try to determine whether a provider’s policies and procedures meet your expectations.

Read How to Stay Safe When Using the Cloud from the Journal of Financial Planning

Why Schwab’s new iPhone app doesn’t support trading

Schwab Advisor Center iPhone

Schwab Advisor Services’ first iPhone app lacks functionality offered by the competition, but opportunity remains for the leading custodian to catch up

In last week’s Bits & Bytes, you read about Schwab Advisor Services’ new iPhone app release. RIABiz posted this article shortly after the release with comments and perspective. The gist is Schwab’s 30,000 users across 7,000 firms can use Schwab Advisor Center on an iPhone to check client account balances, transactions, and positions in version 1.0.

Yesterday I spoke with Steve Hirsch, vice president of institutional web services for Charles Schwab, about the company’s decision to offer basic functionality in its first mobile app for financial advisers.

“We conducted extensive client research, asking over 400 [adviser] clients to rank the features and functions they would use most in a mobile phone app,” said Hirsch. “Out of a selection of five features, 66% of them chose access to account balances, transactions, and positions.”

Choices for other functionality selections included access to account alerts and notifications, market news and information, move money capabilities, and trading.

Playing it safe

Schwab’s entry into the mobile app scene is long overdue, as competing custodians have offered mobile apps to advisers for well over a year. Two of them have even developed apps exclusively for iPad that offer features such as streaming market news (see Exclusive look at Veo® Mobile app updates for iPad from TD Ameritrade Institutional’s Jon Patullo) and trading in client accounts (see Fidelity WealthCentral Mobile now available for iPad).

So if you’re Schwab, there are two ways to enter this market.

First, you can survey what the competition is doing, match them on a feature-by-feature basis, and then raise the bar on functionality by developing features nobody else has. Remember Steve Jobs and the three new product launches of “a widescreen iPod, a revolutionary mobile phone, and a breakthrough Internet communications device?

Or second, you can ask users what they want, pick the top response, and build to that specification (The “we want a faster horse” scenario).

Schwab, with version 1.0, selected the latter.

Dipping a toe in the water

But to Schwab’s credit, they’re far from finished with the rollout of their mobile strategy. It’s just that with version 1.0 of Schwab Advisor Center, Schwab delivered only what advisers said was their number one desired feature.

Where’s the innovation in that strategy?

I challenged Hirsch to get him to divulge a bit more about Schwab’s future in mobile. Clearly, rolling out a basic iPhone app first was an easy win.

“We saw great utility in mobile phone devices as a vehicle for quick access to client accounts,” said Hirsch. “Advisers and consumers carry their phone everywhere 24×7, so we felt it was a great place to start by supporting immediate account access using devices widely held across a large base of users.”

Mobile potential

And on plans for the iPad app, expected by the end of 2012?

“The iPad app will have a different tenet than the iPhone app,” he said. “We’ll optimize what we present, starting with functionality similar to the iPhone app, but expand it well beyond that to take advantage of bigger screen real estate.”

Hirsch acknowledged that the app is anticipated to deliver much more functionality that what is offered today.

“Clearly, client reporting is priority for us, as well adding performance and asset holding features that advisors will use in client meetings and presentations.”

When asked about the ability to use the iPad in the account application process, including e-signature capabilities, Hirsch was guarded.

“These features are in Schwab’s domain, and we see tremendous potential here.” he said.